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JOB DESCRIPTION
HALF-TIME ADMINISTRATIVE AND PROGRAM ASSISTANT
WASHINGTON STATE PUBLIC HEALTH ASSOCIATION
Description: This position supports a part-time Executive Director,
part-time coordinator of our Joint Conference on Health, all membership and
program services, and volunteer Board of Directors and Committees.
While the position is highly administrative, there will be opportunities for
program support and program development over time.
We are
looking for a detail-oriented, fast-paced and creative individual who
understands and loves start-ups and nonprofit cultures, and is flexible
shifting between programs and tasks and working both remotely and in-office
with volunteers and other staff.
Essential administrative duties include:
- Member customer support
- Interface with vendors,
suppliers and customers
- Development and maintenance
of office systems
- Calendaring and other support
to Executive Director
- Development and maintenance
of online database and member management systems
- Website and Facebook content
development
- Management of GotoMeeting and
GotoWebinar functions
- Processing checks, purchase
orders and mail and interface with organization bookkeeper
- Invoicing and collection of
accounts receivable
- Meeting scheduling, logistics
and minutes
- Membership renewals & other
mailings
- Event mailings & other
logistics
- Website maintenance
Essential program duties include:
- Development and support of
special projects, such as National Public Health Week activities, WSPHA
special events, lobby day and fundraisers
- Monitoring of public health
websites/newsletters
- WSPHA newsletter
solicitations & article writing
- Attendance at events &
meetings on behalf of Executive Director
- Program support to Joint
Conference on Health subcommittees & sponsorship & exhibitorship
development
- Preliminary research on
public health topics
- Design of web-based and
in-person membership events
- Assist in development of new
program areas, particularly supporting WSPHA membership and advocacy
campaigns
Required
Qualifications:
·
Minimum of 2 years experience in administrative
capacity with nonprofit or small start-up organization or small government
agency or department, preferably a membership-based organization
·
AA degree or equivalent work experience
·
Experience supporting Executive staff of
government agency or nonprofit organization, including development and
implementation of office management systems
·
Strong written and verbal communications skills
·
Demonstrated proficiency in Microsoft Office,
Adobe, Citrix (GotoMeeting, GotoWebinar), Constant Contact, Facebook
·
Demonstrated proficiency in website maintenance
and online database management (HTML not necessary)
·
Demonstrated proficiency in managing A/P and A/R
·
Demonstrated proficiency in supporting a
volunteer Board of Directors and Committees
·
Successful experience as customer liaison, and
support to membership, including development and implementation of strategies
to grow membership
Desired
Qualifications:
â–¡
Bachelors Degree in nonprofit administration, or
related field
â–¡
Work or equivalent experience in public health
â–¡
Grassroots organizing expertise
â–¡
Experience planning and implementing website
functionality
â–¡
Knowledge of statewide public health system,
funding and policy issues
â–¡
Demonstrated successful grantwriting experience
â–¡
Demonstrated experience with online advocacy
software
Salary: $25,000 - $27,000 DOE. No benefits are included with this position.